Sick Leave Policy

Library Board approved April 16, 2002.  Revised July 19, 2011.

Sick leave is a benefit, which shall be awarded in advance of accrual on a semi‐annual basis on January 1 and July 1 of each year. Employees who leave the employ of the Library who have used advanced sick leave in excess of the amount they have accrued at the time they cease employment with the Library will owe the library for the sick leave used but not yet accrued.  Normally, this will be done as a deduction from their final paycheck.

Full‐time employees shall earn sick leave at the rate of one day per month accruing to a maximum of 240 days.

Part‐time employees who are budgeted to work at least 20 hours per week earn sick leave on a prorated basis.  No employee shall be entitled to use paid sick leave in excess of 120 consecutive days in any 365 day period.

If an employee is absent after using their available sick leave, vacation will be used to cover the time missed.

Sick leave is intended to be used when an employee is ill or injured and unable to work.  Sick leave is allowed when an employee is unable to work because of pregnancy or conditions related to pregnancy.  Sick leave may be used by an employee in the event of illness or injury of an immediate family member for whose care the employee is responsible.  For the purpose of the sick leave policy, immediate family member is defined as a parent, spouse, domestic partner, child or sibling, including persons having such status both biologically, by adoption or through marriage.

A physician’s certificate may be required by the Department manager, Assistant Directors, or Executive Director to confirm that an employee is ill and unable to work.

Sick leave may be used for routine doctor or dentist appointments and for medical treatments or dental care. Time must be scheduled with approval of department manager.

When a major illness causes an employee to exhaust all accumulated sick leave, application may be made for disability pay under the provisions of the Illinois Municipal Retirement Fund (IMRF), provided the employee meets IMRF criteria.

Retiring employees who are members of IMRF can qualify for additional pension service credit for unpaid, unused sick leave.  An IMRF representative should be consulted for details.

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